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How to Journal Entry Expense Based by Branch

STEP 1: Log in
Access the Back Office using your admin credentials.

STEP 2: Click Banking/GL
From the main menu, select Banking/GL to open accounting options.

STEP 3: Click Journal Entry
Go to Journal Entry to create a new expense transaction.

STEP 4: Click Account Description
Open the Account Description dropdown list.

STEP 5: Choose the Account Description (Where the Money Goes)
Select the expense account where the payment will be recorded (for example, Communications, Lights, and Water).

STEP 6: Click Dimension 1
Click Dimension 1 to assign the expense to a specific branch.

STEP 7: Choose the Dimension
Select the branch dimension (for example, Canlaon City).

STEP 8: Input Debit Amount
Enter the amount to be debited (for example, 5,000.00).

STEP 9: Input Memo
Add a note in the Memo field (for example, Bills for the Month of October).

STEP 10: Click Add Item
After completing the debit entry, click Add Item to proceed with the credit entry.

STEP 11: Click Account Description
Open the Account Description dropdown again.

STEP 12: Choose the Account Description (Where to Get the Money)
Select the account where the funds will be deducted (for example, Security Bank).

STEP 13: Input Credit Amount
Enter the same amount as the debit (for example, 5,000.00) in the Credit column to balance the journal entry.

STEP 14: Click Add Item
Add the credit entry to finalize the journal record.

STEP 15: Input Memo
Enter the reference number from the bill in the Memo field for proper tracking.

STEP 16: Click Process Journal Entry
Click Process Journal Entry to finalize and record the transaction.

STEP 17: Click View This Journal Entry
Click the View This Journal Entry button to open the details of the processed transaction.

STEP 18: Here You Can See the Journal Entry
The system will display the complete journal entry, including the debit, credit, dimension, and memo details for verification.